Document Controller

Dornan are currently recruiting for a Document Controller to work on site on a large Data Centre project near Amsterdam in the Netherlands.

Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Europe and the UK. Dornan are involved in projects across many sectors such as Pharmaceutical, Power, Waste to Energy, Commercial, Data Centre and Petrochemical.

You will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised.

Your day to day will include:

• Responsible for coordinating all project documentation; records must be maintained, kept up-to-date and archived correctly.
• Preparation of reports and memorandums.
• Keeping the site tracker up to date.
• Update requisition register.
• Input stock movements and spares control for items held on the asset registers.
• Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one.
• Update RFI register- when uploaded on conject or Client has answered a previous RFI
• Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Ensure that all corporate documents are well checked and submitted on time prior to the document submission due date.
• Raising Purchase Orders, registering invoices and goods receipting.
• Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes.
• Assist in composition and management of documentation related to Quality, Completion Packs, HSE.
• Secretarial services as required, taking meeting minutes, filing, photocopying, managing mail, booking flights and accommodation, greeting visitors and registering them on arrival.
• Dealing with site staff queries and admin such as collating times sheets and forwarding to payroll to process, following up on payroll queries.
• Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database.
• Proactively manage meeting room allocation, manage cleaning services and arrange lunches.

What we are looking for:

• At least 2 years' experience in a similar role.
• Candidates must be proficient in MS office suite, particularly Excel and Outlook.
• Experience using systems such as Procore or Asite would be beneficial.
• Experience with engineering drawings, tracking drawing revisions.

Why Dornan?

Our commitment to our employees development - we offer career progression pathways, always seeking opportunities to promote and upskill our people.

Health & Wellbeing - Fostering health and wellbeing is paramount to creating a supportive and inclusive work environment. Our commitment to mental health manifests through targeted workshops. We have a Health & Wellbeing Calendar, our Employee Assistance Programme, and the formation of a Wellbeing Network comprising over 80 trained Mental Health First Aiders.

Corporate Social Responsibility - We embrace our role in shaping a sustainable future and understand the significance of our impact. We are committed to delivering leadership in sustainability as ESG Citizens. With our expertise, we strive to reduce the environmental footprint of the communities we serve.

Benefits – from helping you to plan for the future to Health & Wellbeing services we continue our commitment to support our people

Diversity & Inclusion

We believe your career should only be limited by your own ambition. At Dornan we are proud of our dynamic workforce and will continue to recruit people from a variety of backgrounds, cultures and beliefs. Because we know that diverse organisations perform better.