Document Controller

Dornan are currently recruiting for a Documant Controller to work on a New Site in Central London 

Your day to day will include:

• Responsible for co-ordinating all project documentation; records must be maintained, kept up-to-date and archived correctly
• Collating times sheets and forwarding to payroll to process, following up on payroll queries
• Preparation of reports and memorandums
• Responsible for individual employee files/queries
• Site tracker-needs to be done every day 
• Greeting visitors and registering them on arrival
• Update REQ register- every time a new req is raised.
• Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one.
• Update RFI register- when uploaded on conject or Client has answered a previous RFI
• Booking flights and accommodation
• Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date.
• Manage mail and packages, ensure prompt distribution across the departments
• Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting
• Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes
• Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database
• Proactively manage meeting room allocation, manage cleaning services and arrange lunches
• Assist in composition and management of documentation related to Quality, Completion Packs, HSE
• Secretarial services as required, taking meeting minutes, filing, photocopying
• Input stock movements and spares control for items held on the asset registers

What we are looking for:

• Detailed knowledge of the Document Controller role
• Maintenance and upkeep of computing system
• Preparation of reports and memorandums
• Assisting with staff queries

Why Dornan?

Our commitment to our employees development - we offer career progression pathways, always seeking opportunities to promote and upskill our people.

Health & Wellbeing - Fostering health and wellbeing is paramount to creating a supportive and inclusive work environment. Our commitment to mental health manifests through targeted workshops. We have a Health & Wellbeing Calendar, our Employee Assistance Programme, and the formation of a Wellbeing Network comprising over 80 trained Mental Health First Aiders.

Corporate Social Responsibility - We embrace our role in shaping a sustainable future and understand the significance of our impact. We are committed to delivering leadership in sustainability as ESG Citizens. With our expertise, we strive to reduce the environmental footprint of the communities we serve.

Benefits – from helping you to plan for the future to Health & Wellbeing services we continue our commitment to support our people

Diversity & Inclusion

We believe your career should only be limited by your own ambition. At Dornan we are proud of our dynamic workforce and will continue to recruit people from a variety of backgrounds, cultures and beliefs. Because we know that diverse organisations perform better.